Cumming Waves Swim Team Constitution & By-Laws

ARTICLE 1. NAME AND PURPOSE

Section 1. The name of this organization shall be the Cumming Waves Swim Team.

Section 2. The purpose is to establish an organized competitive swimming program in the city of Cumming that will offer the following benefits: A. Provide a structured summer athletic activity for the children in our community. B. Provide opportunities to participate in competitive swimming through the following venues: Dual Meets, North Georgia Swim League Meets, Georgia Recreation and Park Association (GRPA) which sponsors a District and State Meet. C. Promote the sport of competitive swimming in Cumming, Georgia. D. Provide opportunities for each participant to develop a positive self-image.

ARTICLE 2. MEMBERSHIP

Section 1. General membership shall consist of any interested swimmer between the ages of 5 through 18 years of age. Swimmer's participation in meets is dependent upon meet requirements.

Section 2. Each swimmer must be able to swim one complete length of the pool without aides.

Section 3. A birth certificate and insurance waiver must be provided at registration.

ARTICLE 3. OFFICERS AND BOARD OF DIRECTORS

Section 1. The Board of Directors will perform the following functions:
A. Elect from its members a President, Vice-President, Secretary, Treasurer, and 3 Chairpersons with the titles of: Ribbons & Trophies, Fundraiser, Publicity.
B. Establish criteria for team membership.
C. Determine the rules and regulations for the swim team.
D. Set and collect such fees that are necessary to cover the annual cost of operating the team.
E. Procure and disburse awards.
F. Annually establishes the meet schedule.
G. Annually set time and dates for meets.
H. Keep teams records.

Section 2. The officers shall consist of a President, Vice-President, Secretary, Treasurer, and 3 Chairpersons. The President will preside at all meetings and carry out the duties generally ascribed to this office, seeing that the Cumming Waves function efficiently and effectively at all times. The Vice-President will assist the President in his or her duties and preside at all meetings in the absence of the President. He or she will succeed the President in case of a vacancy in that office. The Secretary will keep minutes of all meetings and mail information and all notices required to the membership. The Treasurer will keep up-to-date records of the receipts and disbursements of all accounts and collect all fees at the time of registration. Any disbursement of funds from our account requires two different people's signatures from the following Board Members: President, Vice-president, Secretary, or the Treasurer. Three (3) Chairpersons: Ribbons & Trophies are responsible for purchasing and distributing of ribbons and trophies within the organization. Fundraiser is responsible for concession stand, corporate sponsors, and any fund raising to increase financial stability as a nonprofit organization. Publicity is responsible for photos, news releases, and communication to the public.

Section 3. The term for these officers will be one year and officers may succeed themselves. No officer shall be in any manner a spouse/partner to any other officer holding a voting position during the same term. The Board of Directors will be elected at the “end of the year party” by all attending swim team parents in good standing.

ARTICLE 4. FINANCES

Section 1. Any income is to be used for recreational, educational, or charitable purposes.

Section 2. To defray general expenses, each swim member shall pay registration fees. The amount of which is to be determined by the Board of Directors.

Section 3. The fiscal year shall be September 1st to August 31st.

ARTICLE 5. COMMITTEES

Committees may be formed as deemed necessary by the Board of Directors and/or appointed by the President.

ARTICLE 6. MEETINGS

Section 1. The President shall call Board of Directors meetings when deemed necessary during the swim season. A quorum consists of a minimum of 5 of the 7 officers. All voting matters will pass by a majority rule with each Board member having one vote.

Section 2. The Officers may call special meetings or a majority of the Board of Directors as deemed necessary with all Board members being duly notified of said meetings.

ARTICLE 7. AMENDMENTS

This constitution and by-laws may be changed or amended by approval of 2/3 of the Board of Directors when necessary.

ARTICLE 8. DISSOLUTION

In the event of dissolution of the Cumming Waves Swim Team for any reason, all funds and property will be divided equally among all paid members in good standing.

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